Your W-2s.Ready for review. Choose your tax year and template, enter your payroll records, and watch your W-2 take shape as you type.
✓ Live preview ✓ Two template styles ✓ Editable saved documents
Start your W-2 ↓ ONE DOCUMENT
$15 per W-2
Pay only for the document you need.
2024 or 2025 tax year Employee copies and instructions Edit and redownload your purchased W-2 Create one W-2 ↗ No subscription required. Preview for free. MONTHLY MEMBERSHIP
$29 per month
W-2s and paystubs, together in one plan.
Unlimited W-2s and paystubs Unlimited businesses No extra per-document charge while active Get monthly access ↗ Billed monthly until canceled. 01 Choose year & template02 Enter details & preview03 Save & download
Use actual annual payroll amounts for the selected year. Includes employee copies and instructions; this does not file with the IRS or SSA. For a previously filed W-2, use the applicable W-2c process.
YOUR DOCUMENT WORKSPACE
Build your W-2 2024 & 2025 available
Saved W-2s (0) Choose your year and template Tax year2024 2025 W-2 Standard W-2 Selected W-2 and earnings summary W-2 and earnings summary Choose template Edit details Live preview
W-2 calculator Calculate from your own numbers · 2025 Enter earnings for one employee, one employer, and the selected year. Results update as you type. Choose Apply below to update the live W-2 preview.
Earnings inputActual annual earnings Monthly pay Pay per period Hourly rate × total hours Total gross earned this year ($) Pay frequencyWeekly · 52 Every two weeks · 26 Twice monthly · 24 Monthly · 12 Number of paid periods in this year Other earnings this year ($) Total excluded from federal taxable wages ($) Total excluded from Social Security / Medicare wages ($)
Annual totals are not prorated. Monthly pay is prorated by paid periods. Hourly mode uses total paid hours; include overtime premiums in other earnings. Exclusions are separate totals, not added together: retirement deductions may reduce federal wages without reducing Social Security or Medicare wages. Tips, special exemptions, and complex benefits require manual W-2 entry.
Federal withholding settings (2020 or later W-4) Filing statusSingle / married filing separately Married filing jointly Head of household W-4 Step 2 multiple jobs checkboxNot checked Checked W-4 Step 3 annual credits ($) W-4 Step 4(a) annual other income ($) W-4 Step 4(b) annual deductions ($) W-4 Step 4(c) extra per paycheck ($) Exempt from federal income tax withholdingNo Yes
State estimate State for W-2 row 1Choose a state AL AK AZ AR CA CO CT DE DC FL GA HI ID IL IN IA KS KY LA ME MD MA MI MN MS MO MT NE NV NH NJ NM NY NC ND OH OK OR PA RI SC SD TN TX UT VT VA WA WV WI WY Actual state taxable wages this year ($) Your effective state withholding rate (%)
State estimates use the rate you enter, not automatic state tax tables. Enter a verified effective rate for this state and year; enter 0 when applicable. Blank means not calculated. Local taxes, state disability, paid leave, residency and interstate rules are not estimated here. Use the main form for additional states and local taxes.
Estimates assume regular pay spread evenly over the paid periods, a constant W-4, and standard FICA coverage. Irregular pay, bonuses and paycheck rounding can change actual withholding. These are payroll estimates, not a tax-return calculation. 2025 IRS withholding reference .
Apply wage totals only Apply actual withholding from payroll records Enter the amounts actually withheld for this year, including 0 when none was withheld. Estimates above are never copied into these fields automatically.
Actual federal income tax withheld ($) Actual Social Security tax withheld ($) Actual Medicare tax withheld ($)
Apply reviewed amounts to W-2
Calculator inputs are saved with your W-2 when you choose Save draft. Changing calculator inputs does not change the W-2 until you apply them. Create a W-2 Employer and employee a Employee Social Security number b Employer identification number (EIN) c Employer name Employer street address Employer city, state and ZIP (or foreign address) d Control number e Employee first name and middle initial Employee last name Suffix f Employee street address Employee city, state and ZIP (or foreign address)
Enter nine digits for SSN and EIN. The SSN is hidden in its input; it appears on the live preview. Drafts are saved to your account when you choose Save draft.
Wages and taxes 1 Wages, tips, other compensation 2 Federal income tax withheld 3 Social security wages 4 Social security tax withheld 5 Medicare wages and tips 6 Medicare tax withheld 7 Social security tips 8 Allocated tips 10 Dependent care benefits 11 Nonqualified plans
Box 9 is reserved and has no entry. Enter amounts without commas.
Box 12 12a Code Prior year, if applicable Amount
12b Code Prior year, if applicable Amount
12c Code Prior year, if applicable Amount
12d Code Prior year, if applicable Amount
Official 2025 instructions and box 12 codes
Box 13
Box 14 Other (include each label and amount) State and local information State/local row 1 15 State Employer state ID 16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax 20 Locality name
State/local row 2 15 State Employer state ID 16 State wages, tips, etc. 17 State income tax 18 Local wages, tips, etc. 19 Local income tax 20 Locality name
Save draft Continue to checkout · $15